Delivery challan format

For moving goods where no tax invoice is issued — job work, approval sales, or a branch transfer.

When you would use this

Goods are leaving your premises but the supply is not happening yet, so no tax invoice applies. Sending material to a job worker, goods out on approval, moving stock between your own locations, or transporting in parts.

What goes wrong with this one

The document is the easy part. These are the things we actually see get it rejected or cause a problem later.

Prepare it in triplicate — original for the person receiving, duplicate for the transporter, triplicate for you.
A challan is not a substitute for an invoice. If the goods are actually being supplied, an invoice is what is required.
Where an e-way bill applies, the challan number is what you quote on it.
For job work, keep track of the return. Inputs not returned within a year, or capital goods within three, are treated as a supply on the day they went out.

The template

Every placeholder is written in [SQUARE BRACKETS] so an unfilled one is impossible to miss in a printed document.

Delivery challan format

DELIVERY CHALLAN
(Not a tax invoice — issued under Rule 55)

Consignor
    [LEGAL NAME OF YOUR BUSINESS]
    [ADDRESS, CITY, STATE, PIN]
    GSTIN: [YOUR GSTIN]

Challan number: [CHALLAN NO]        Date: [DD/MM/YYYY]
Purpose: [Job work / Supply on approval / Branch transfer / Supply in parts /
          Other — state it]

Consignee
    [NAME]
    [ADDRESS, CITY, STATE, PIN]
    GSTIN: [GSTIN, if registered]

Place of supply: [STATE NAME] ([STATE CODE])

-----------------------------------------------------------------------------
 #  Description                HSN/SAC   Qty   Unit   Value (for insurance
                                                       and record purposes)
-----------------------------------------------------------------------------
 1  [DESCRIPTION]              [CODE]    [QTY] [UNIT] [VALUE]
 2  [DESCRIPTION]              [CODE]    [QTY] [UNIT] [VALUE]
-----------------------------------------------------------------------------
                                          Total value:          [AMOUNT]

Tax, where the challan is required to show it
    CGST: [AMOUNT]    SGST: [AMOUNT]    IGST: [AMOUNT]

Transport
    Vehicle number:   [NUMBER]
    Transporter:      [NAME]
    E-way bill number: [NUMBER, where one is required]

Expected date of return, for job work: [DD/MM/YYYY or "not applicable"]


For [LEGAL NAME OF YOUR BUSINESS]        Received the goods described above


_____________________________            _____________________________
Authorised signatory                     Signature of receiver
[NAME AND DESIGNATION]                   [NAME, DATE]

Original — Consignee | Duplicate — Transporter | Triplicate — Consignor

This is a starting point, not advice

It is a general template and is not tailored to your business. Requirements change, and some vary by state. Have the completed document checked before you sign, file or rely on it.